Industry Solutions
Construction
Establish document control management rules in accordance with construction industry specifications.
Challenges
There are five main challenges that need to be addressed:
- Large amount of unstructured data. 80% of the data is unstructured data, including daily documents, external documents, engineering and design drawings, image data and more. Therefore, it is necessary to establish a unified platform for collecting knowledge documents.
- Dispersed document storage. As engineering and construction projects are scattered all over the world, it is necessary to establish a unified way to store all knowledge documents in an organised manner.
- Collaboration space between multiple parties. Projects often involve multiple parties where documents or work files need to be edited, reviewed or shared between designers, constructors, supervisors and business owners.
- Disorganised document versioning. Documents are constantly updated and iterated as the project progresses. It is therefore necessary to establish document versioning rules to facilitate effective document tracking.
- Inefficient use of knowledge. By building a solid knowledge base around industry regulations, engineering projects, high-value cases, internal experts, it can effectively increase project efficiency based on past experience, so as to improve the quality of the project and reduce costs.
Solutions
After implementing Weaver document management system, it provides general solutions in the following areas:
1. Unified document library
- Categorise and manage documents according to different criteria such as organisations, projects and more.
- Controlled rules for naming, numbering and versioning of documents.
- Built-in search engine for quick retrieval of document
2. Document quality control
- Manage documents according to engineering quality requirements
- Establish lifecycle management for document addition, update, distribution and deletion
3. Knowledge management
- Formation of knowledge warehouse, case warehouse and expert network for internal knowledge use
- Helping organisations to establish knowledge document collection and knowledge innovation mechanisms
