Energy
Manage quality system documents throughout their lifecycle while ensuring compliance and document security.
Background
The aim of implementing information technology in the energy sector is to shift from production intelligence to management intelligence. Energy industry enterprises produce a large number of knowledge documents related to their management and operational processes. It is a key concern for customers in the energy industry to ensure compliance, security and innovative use of these documents.
Therefore, a stable document management system is necessary to protect internal data security, connect upstream and downstream customers, and enable energy enterprises to undergo green digital transformation and intelligent change.
Challenges
There are five main challenges that need to be addressed:
- Large volumes of unstructured data. Requires unified and standardized storage to manage large volumes of unstructured data.
- Lack of collaboration between the industry chain. Knowledge sharing should be extended to upstream and downstream partners in the industry chain.
- Unplanned document lifecycle. The entire lifecycle of quality documents, including adding, updating, publishing, invalidating and recycling needs to be effectively managed and planned.
- Lack of organization of historical knowledge. Historical knowledge documents need to be created to enable employees to improve their business capabilities.
- Document accessibility. Knowledge documents around daily operations should be accessible to front-line employees to improve the service level of the organisation.
Solutions
After implementing Weaver document management system, it provides general solutions in the following areas:
- Automatic document collection. Integrate disparate business systems to automatically collect knowledge documents.
- Front-end integration. Providing document integration services in the front-end business system.
- Document compliance management. Effectively manage document compliance with quality requirements including: categorisation, authority, number, version, process and more.
- Knowledge base. Create a topic-specific knowledge database based on historical knowledge documents.
- Intelligent search engine. A unified search engine that allows users to easily search and retrieve documents.
- Customized application scenarios. Able to customise the knowledge applications based on industry-use, including: daily inspection, troubleshooting and so on.
