Overview
Organization merely thinks about solutions to cost and resource efficiency in delivering the best outcomes in the modern age of innovation. Indeed, having direction towards continuous learning and growth to enhance innovation capabilities and strengthen work collaboration is also required for an organization to succeed. Therefore, implementing a collaborative management tool in the organization system helps to accelerate information technology to the next level.
Challenges in Collaboration
Information technology is no longer an option for an organization in the modern age. Instead, it is a basic need for an organization to optimize its business processes. However, challenges have commonly been found during the practice of information, platforms, and resources. Those challenges have created silos between those aspects.
First, information is categorized in different places and formats. For instance, information can be found in different file servers in multiple formats (e.g. presentation deck, email, meeting memos, etc.). Unfortunately, the information is lacking in relationships between each other which could hinder an organization from gathering effective information.
Secondly, organizations have introduced some apps and systems. They claim that those apps can make employees to deliver results more effectively. However, employees feel unsure about their responsibility in the organization, since the entire business process is not visible to them. On top of that, it is challenging for the whole business process to be integrated. This is because various business processes are being scattered into multiple platforms. Furthermore, the organization requires more resources (e.g. manpower and costs) to switch between platforms, resulting in lower efficiency and effectiveness.
Finally, in the context of information technology, resources refer to five basic components in business operations that must synergize. Those include people, capital, material, information, and process. However, there are some challenges where those resources do not synchronize uniformly and tend to set barriers between them. Unsynchronized barriers could make them way more challenging to deliver outcomes collaboratively—which is based on its goal.
As a result of the silos, a collaboration tool for business saw as a powerful solution to these challenges. It surely can provide a comprehensive solution under one single platform which is more convenient to integrate between those resources.
E-cology: A Solution to Break Workplace Barriers
As a leading enterprise solution that empowers digital collaboration, Weaver applies the concept of collaboration in the design of E-cology. It aims to break down barriers between resources at the organization—including people, finance, tools, information, and systems. Breaking down them will eventually create a collaborative management environment and help those resources to integrate under one single app, even with multiple departments. Users can also connect with external stakeholders—such as suppliers, distributors, and customers under a single platform. On top of that, it offers shared, integrated information, standardised processes, advance analytics, and efficient cross-department collaboration. Those can provide a comprehensive understanding of the organization and maximize its core competitiveness.
How Collaboration Works in E-cology
There are 3 (three) most important aspects which contribute to E-cology as a collaboration tool. Those include information collaboration, platform collaboration, and resource collaboration.
Information Collaboration
Why important: Any information owned by an organization is linked to each other. If any information is stored in a different app or database, stakeholders might require more time to connect the dots between information before making any decisions.
How Information Works in Collaboration: E-cology collaborative management platform integrates multiple scattered and irregular information into an information network under one platform. Under this network, each information point is related to one or even several business logic relationships. Users can directly search for needed information points through the network, instead of spending much time in the information islands. On top of that, it can help them to get the comprehensive information needed and its multiple related information.
Typical Example: Users can easily obtain comprehensive information about a customer’s data together with its related information through the information network. These may include the transaction’s date, number of items ordered, and total amount of payment under one single application.
Platform Collaboration
Why important: A modern enterprise solution is like a precision machine, consisting of multiple business units as its vital components. If one of those components has an issue, it may affect the rest of the machine operations. Therefore, business units must be highly integrated and work together to achieve the common goal of the organization.
How Information Works in Collaboration: The platform can fully integrate and manage multiple business units under a unified platform. Under the platform, any action taken on behalf of a business unit can easily start the operation of other related businesses. It can also help them to update relevant information promptly which can enhance connections between business units or departments.
Typical Example: A meeting about a new customer’s acquisition normally involves a customer list from the sales department, a marketing plan from the marketing department, and expenses from the financial department. E-cology can integrate those functions under a single platform so that stakeholders are not required to switch between apps. By integrating those functions, users can also start the operations of other related business units. They can also update relevant information promptly to ensure synchronised operations and smoother connectivity between business units.
Resources Collaboration
Why important: resources are basic components for an organization to run its operations. In the context of collaboration, resources include people, finance, materials, information, and processes.
How Resources Work in Collaboration: E-cology collaborative management integrates closely those resources under a unified platform through the collaborative ecosystem of network information and its related business links to start the operations. They need to be organized and aligned toward a certain goal to enhance collaboration. Furthermore, it allows them to maximize their contribution. In addition, it can respond promptly to the organization’s needs, which can break down barriers in a seamless collaboration.
Typical Example: Break down barriers between employees by establishing a virtual team for them to collaborate, regardless of their region or department. In this case, relevant stakeholders, such as leaders, customers, or partners, who are involved in the project can be added to this virtual team. They can set up goals, delegate individual responsibilities on the project, participate in weekly project meetings, and do some other project duties. Interestingly, non-people resources can also be included, such as financial resources. Furthermore, it can optimize smooth communication between stakeholders and quickly find relevant information for the project under a single app.
Conclusion
Modern innovation must have a direction toward continuous learning and growth to enhance innovation capabilities and strengthen work collaboration toward ultimate success. This innovation can be done through a collaborative management space for the enhancement of business processes at the organization level. As a leading enterprise software solution that highlights collaboration, E-cology aims to break down barriers between resources at the organisational level. It connects three main aspects of collaboration—information, platform, and resources, which are synchronised to break down workplace barriers under a unified platform to strengthen a more collaborative ecosystem.
Stay tuned on Weaver’s APAC website and social media for more exciting updates!
